Director of Finance and Administration (DFA)

The Urban Homesteading Assistance Board (UHAB) is seeking a Director of Finance and Administration (DFA) to serve our unique organizational structure.

The Organization

UHAB empowers low- to moderate-income residents to take control of their housing and enhance communities by creating strong tenant associations and lasting affordable co-ops. Since 1973, UHAB has guided some 1,600 buildings from distressed rental to affordable housing cooperative, assisting residents of more than 30,000 apartments in becoming co-op homeowners.

Founded at the Cathedral of St. John the Divine, UHAB has been helping low-income New Yorkers become part of their own housing solutions for more than forty years. Whether as homesteaders using their own sweat equity to rehab a vacant distressed building; or as a group of tenants in a tax foreclosed city-owned property preparing to take over the management and ownership as an affordable cooperative; or as residents in a building owned, managed, and rehabbed by UHAB that is being converted to their co-operative; or as tenants in a private building in foreclosure, organized by UHAB housing advocates to choose how their building will be owned and redeveloped—each of these circumstances is an instance of a successful housing solution based on UHAB’s founding principle of self-help.

UHAB supports affordable housing and self-reliance by organizing, developing and supporting low-income tenant associations and resident-controlled housing cooperatives. Our activities encompass advocacy, organizing, classroom and on-site training, direct technical assistance, development consulting, development and sponsorship of new co-ops, purchase lending, and services for member co-ops that include bookkeeping, insurance, legal services, fuel and other bulk purchasing, newsletters, seminars, and online resources.

Our work is carried out at our offices in Lower Manhattan and Harlem by 30 dedicated staff members. Committed to maintaining our very egalitarian culture, UHAB values individual initiative and the principle of self-help among both our staff and the residents we serve.

 

The Position

All of UHAB’s organizing, development, and cooperative support services are also the work of our Management Team, whose members participate actively in financial planning and are accountable for financial performance. Administrative tasks are handled in a similarly inclusive manner. The DFA, a senior executive, is at the hub of this network and their energy determines how well it functions. UHAB is seeking an individual with a unique skill set that includes the ability to creatively problem solve, and to lead and motivate colleagues. 

Responsibilities

The DFA is responsible for all aspects of fiscal management, planning, reporting, and human resources administration at UHAB. They will lead UHAB’s Fiscal Department, which currently handles all transactions for UHAB’s operating budget of approximately $5 million. Eighty-five percent of UHAB’s budget is earned income; the rest of the funds are raised through foundation and private donations. In addition, the DFA handles all fiscal functions for UHAB’s growing cooperative development pipeline, which currently consists of more than 20 buildings, most of which have completed renovation or construction and are in the process of converting to cooperative ownership.

The DFA also oversees the financial management and serves on the credit committee of Homeownership Lending LLC, UHAB’s newly created CDFI that makes share loans to cooperative homebuyers. UHAB’s Human Resources functions are currently contracted out to a Professional Employer Organization (PEO). The DFA is the liaison between the PEO and UHAB.

Specific responsibilities include:

Financial Management and Planning

  • Facilitating the annual budget process, making it possible for the Management Team to analyze and make projections for each program area.
  • Assisting staff with the development of budgets for new programs, grant applications, RFP responses, etc.
  • Maintaining positive relationships with multiple banks and lenders, service and supply vendors, and other professionals.
  • Ensuring compliance with financial regulations of all government agencies, including the filing of annual statements with the IRS and the NYS Attorney General’s Charities Registration Bureau.
  • Work closely with the executive staff to strategically identify new services to be offered to the communities in order to achieve UHAB’s mission.

 

Analysis and Reporting

  • Prepare Monthly Financial Reports for UHAB as a whole as well as for each operating unit that are understandable and useful to the UHAB Board and all members of the Management Team.
  • Regularly update Cash Flow Projections.
  • Create specialized analyses of particular financial transactions, frequently and on short notice.
  • Manage the annual audit process, for both the parent company and all development and other company subsidiaries.
  • Comply with lender, CDFI, Federal, State and/or City funding report requirements.
  • Work with Program Directors to develop and analyze performance measures and apply the analysis to improving performance.
  • Create report that are user friendly, graphically accessible, highly communicative, and useful to those who are not regular users of such financial information and data.
  • Present financial updates at monthly meetings of UHAB’s Management Team.
  • Present financial updates at quarterly meetings of UHAB’s Board of Directors.
  • Assists in the preparation of reports to foundations and other funders.

 

Accounting / Transactional Tasks

  • Supervise data entry into the accounting system.
  • Supervise payments, including preparation of checks and supporting documentation for signature.
  • Supervise preparation of invoices for services performed by UHAB programs.
  • Supervise collection of past due accounts.
  • Manage all aspects of the payroll and annual leave.
  • Administers various internship programs (AmeriCorps, VISTA, Avodah).
  • Manages petty cash.
  • Performs bank reconciliations.

 

Human Resources

  • Administer UHAB’s package of benefits in conjunction with an outside employee services company.
  • Serve as liaison to Insurers and other benefit administrators.
  • Enroll new employees and offboard departing employees.
  • Respond to HR questions from new and existing employees.
  • Assist with securing benefits.
  • Oversee the Flexible Spending Account program.

 

Executive and Supervisory Responsibilities

  • Reports directly to the Executive Director.
  • Directly supervises one Assistant Director of Finance and Administration and one part-time bookkeeper.
  • Coordinates a management reporting system comparing program performance against targets.
  • Represents UHAB with external stakeholders, including banks, government agencies, auditors, and insurers.
     

Qualifications

The successful candidate will be a strategic thought partner and a responsible and independent worker who derives great satisfaction from managing systems that result in accurate information being readily available to those who need it. Our new DFA will be able to demonstrate that they:

  • Have at least 5 years of experience in leading operations, finance or administration within, a non-profit organization, a foundation or a similar corporation.
  • Have a Bachelor’s Degree in business and/or non-profit management, public administration or similar area required. MBA or Master’s degree in related field preferred.
  • Have a full understanding of the principles and procedures of not-for-profit accounting.
  • Knowledge of QuickBooks is essential. 
  • Are a self-starter with ability to initiate prospecting activities, sales calls, and face to face meetings.
  • Are Comfortable addressing tenant groups, board members, elected officials, colleagues and other stakeholders.
  • Can play a critical role in partnering with the senior leadership team in strategic decision making and operations to enhance UHAB’s quality programs and build capacity.
  • Can derive job satisfaction from serving and supporting UHAB’s programmatic staff and activities. 
  • Are an excellent multi-tasker who can keep track of a variety of simultaneous high-priority projects.
  • Are able to work in a highly organized and efficient manner, with accurate and reliable results. 
  • Can produce reports that are accessible and communicative.
  • Can communicate well with others and work cooperatively and collaboratively.
  • Are a team leader as well as a team player who can communicate effectively with colleagues who administer a wide range of programs, and can explain to them the financial implications of their program decisions.
  • Have a high degree of skill and experience with computerized office operations and basic office software applications. 
  • Embody integrity, credibility, and dedication to UHAB’s mission.
  • Handle pressure well, with nerves of steel and a sense of humor.

Location

The job will be located at UHAB’s main office in Lower Manhattan. 

Salary

Commensurate with experience, starting at $75,000, including a generous benefits package with both health and dental insurance. 

How to Apply  

Email your cover letter and resume to info@uhab.org. Please put "DFA" in the subject line. 

 

UHAB is an equal opportunity employer.